Email to Text: Converting Outlook Emails in .Pst Files to Text Files

Convert Email to Text Files

If your occupation involves handling email, there may be times you want to convert email to text files. Text is easily shared and compressed. Text files don't trigger anti-virus warnings.  They are easily indexed and don't occupy very much space. Text is easily copied and pasted, or imported into spreadsheets.  Whatever your reasons for wanting to convert email to text, this article will show you how to do it using PstViewer email viewer software for Microsoft Windows. We invite you to download a free trial of PstViewer Pro and follow along.

How to Convert Email to Text with PstViewer Pro

Step 1.  Start PstViewer Pro
Use the left-hand folder navigation to locate the email files.  PstViewer Pro is can read Outlook .pst, .ost and .msg files, and also .Mbox and .eml files that are used by email clients like Thunderbird and Eudora.  Select the folder or file and the emails will populate the mail list.  You can use the sort and search functions in PstViewer Pro to winnow the emails in the list.

Select the Windows folder with your email messages.

Step 2.  Select the emails from the list

Select Emails to convert to Text

Choose one or more emails from the mail list.  Type "Ctrol-A" on your Windows keyboard to select all messages in the list.  Selected emails will appear highlighted.

Step 3. Click "Export" button on the Export tab.
To start the emai-to-text conversion process, on the "Export" menu, click the "Export" button.

Text conversion format selected on the Export tab

 The process will continue until all emails have been converted into text files.

Other Options

 PstViewer Pro has additional options that you may find useful, such as:

• give the text files a useful file name
• zip compress the text files
• convet multiple emails to one text file.
• copy for review those emails that cannot be exported to text
• log errors while converting for review
• email file attachments can be ignored or extracted to a folder

  

  Options for exporting email to text

You can access these additional features by editing the Text conversion profile.  From the export menu with Text showing in the export list, click "Edit."

Edit Text Export Profile

Conclusion

We hope this article will help you bulk export email files into text documents.  Pst Viewer Pro is useful tool for anyone that needs to work with email, search email, or convert it to differnet formats like text.

If you have any questions, post them below.