How to Index Outlook Emails

Indexing Outlook Emails with MailDex for Windows 11.

How do you preserve and create a searchable index of Microsoft Outlook email content?  Unless you're a certified Exchange server administrator, you may find it difficult to do.  Over the years, its easy for office workers to amass a tens of thousands or more email messages as they change jobs.  Locked in Outlook .pst or .ost files, these messages contain a treasure of personal information, relationships, proof of work quality, and important networking contacts. 

If you have tens of thousands of emails that cannot be searched, then they're just digital junk taking up space on a hard drive. Try MailDex. It's an Outlook .pst viewer, email converter, indexer, and search tool all rolled into one app.

Using MailDex software for Microsoft Windows 11, anyone can create a searchable index that will quickly return important information from your old emails.  And you can continue to add emails to your index, making it a functional, useful extension of your personal work history.

MailDex is project based. You can have as many projects as you want, and each project can contain as many emails as necessary.  You can create or delete any project at any time.  For example, perhaps you want a project that just contains work emails, and another for personal emails, or yet another for a special work activity.

MailDex doesn't just work with Outlook emails. It can import virtually all major email formats into a database.  For example, emails bundled inside an Outlook .pst or .ost file can be imported, as well as individual message files, like .msg or .eml.  You can also bulk import the open .mbox file format that is used by GMail and Thunderbird email clients.

MailDex can also convert your emails into PDF files or other formats for preservation or sharing.

To get started using MailDex, download the free trial from from the Windows App Store, or from the publisher.

MSG to JPG: How to Bulk Convert Outlook .Msg Emails to JPG Format?

Email viewer converts Outlook emails from .eml or .msg to .jpg images

Outlook emails stored as .msg or .eml email files can be preserved as image files, such as JPG. Converting email to .jpg makes them easy to view, reduces their size and ensures that the message formatting is preserved exactly as it was originally intended.  This useful functionality is built into PstViewer Pro email viewing software by Encryptomatic LLC. PstViewer Pro is an email viewer that displays Outlook .pst, .ost, .msg, .mbox and .eml files.

Although today we are specifically discussing msg to jpg email conversion, this article is easily adapted to other email-to-image format conversion pairings, such as pst to jpg, mbox to jpg, or eml to gif.

Download a free 15 day trial of PstViewer Pro software for Microsoft Windows and follow along. The trial requires Windows 10 through Vista with the latest service packs installed. Microsoft Outlook is not required on your computer for PstViewer Pro to render Outlook emails.

When PstViewer Pro starts, locate the folder holding your Outlook .msg emails. Selecting that folder in the folder explorer navigation will load those msg files into PstViewer Pro's mail list.

Select .msg emails that you want to convert to .jpg format.

Next, use PstViewer Pro's search and filtering capabilities to identify which of the msg files in the mail list will be converted to a JPG image.  There are a rage of filtering and search options you can use.  When finished, type Control-A on your keyboard to highlight (select) all of the remaining emails for jpg conversion.

Search through .msg files to find those you want to convert to .jpg format.

Finally, from the Export tab,  choose "JPG" and click "Export."  The export operation will continue until all of the email message bodies have been rendered and converted into JPG image files.

Start the conversion process by selecting "JPG" and click "Export."

When the conversion operation is complete, your jpg files will include a header that shows the basic email information, such as From, To, Subject, etc.   The shape and size of the jpg images will vary according to the length of the original email message.

A .msg email that has been converted to .jpg format.

If you have any questions about converting email into Jpg or other image formats, please post them below. We're always glad to help.  We hope this article will help you with your project.