Email to Text: Converting Outlook Emails in .Pst Files to Text Files

Convert Email to Text Files

If your occupation involves handling email, there may be times you want to convert email to text files. Text is easily shared and compressed. Text files don't trigger anti-virus warnings.  They are easily indexed and don't occupy very much space. Text is easily copied and pasted, or imported into spreadsheets.  Whatever your reasons for wanting to convert email to text, this article will show you how to do it using PstViewer email viewer software for Microsoft Windows. We invite you to download a free trial of PstViewer Pro and follow along.

How to Convert Email to Text with PstViewer Pro

Step 1.  Start PstViewer Pro
Use the left-hand folder navigation to locate the email files.  PstViewer Pro is can read Outlook .pst, .ost and .msg files, and also .Mbox and .eml files that are used by email clients like Thunderbird and Eudora.  Select the folder or file and the emails will populate the mail list.  You can use the sort and search functions in PstViewer Pro to winnow the emails in the list.

Select the Windows folder with your email messages.

Step 2.  Select the emails from the list

Select Emails to convert to Text

Choose one or more emails from the mail list.  Type "Ctrol-A" on your Windows keyboard to select all messages in the list.  Selected emails will appear highlighted.

Step 3. Click "Export" button on the Export tab.
To start the emai-to-text conversion process, on the "Export" menu, click the "Export" button.

Text conversion format selected on the Export tab

 The process will continue until all emails have been converted into text files.

Other Options

 PstViewer Pro has additional options that you may find useful, such as:

• give the text files a useful file name
• zip compress the text files
• convet multiple emails to one text file.
• copy for review those emails that cannot be exported to text
• log errors while converting for review
• email file attachments can be ignored or extracted to a folder

  

  Options for exporting email to text

You can access these additional features by editing the Text conversion profile.  From the export menu with Text showing in the export list, click "Edit."

Edit Text Export Profile

Conclusion

We hope this article will help you bulk export email files into text documents.  Pst Viewer Pro is useful tool for anyone that needs to work with email, search email, or convert it to differnet formats like text.

If you have any questions, post them below. 

Pst to Word: How to Convert Your Outlook .PST Emails Into MS Office Word Document Files.

Emails have moved far beyond simple text. These days, an email message can be thought of as a document in and of itself. Emails can be very long, with local or remote embedded images, a mixture of fonts and formatting, colors, "smart art" and columns.  Its no wonder then that may people who work with email find it useful to be able to open an email message in Microsoft word for editing, rather than recreating the email document manually.

Unfortunately, Microsoft word does not have the ability to directly open email messages. You might expect that Microsoft Office Word would be able to edit emails created by Microsoft Office Outlook but ths is not the case.

But fear not! If you need to edit an Outlook email message and in Microsoft Word, we are going to tell you about PstViewer Pro, a Windows software application that can do this. Download the free 15 day trial of PstViewer Pro and follow along with this tutorial.

Converting PST Email and Editing in Microsoft Word

Email Message Displayed in PstViewer Pro Software.

PstViewer Pro is an email viewer that has capabilities for converting and searching email messages.  One of the formats supported is DOCX, which is supported by Microsoft Word.
You can use PstViewer Pro to open an Outlook .pst file. Even if you no longer have Microsoft Outlook on your computer, PstViewer Pro can still parse the Outlook emails. It can also read individual Outlook emails that are saved as .msg or .eml files.

After starting PstViewer Pro and using the folder explorer to locate your email file, you will see that the messages are loaded into the Mail List.



Select the individual email messages that you want to convert to DOCX format.  You can convert one, or all of the messages. To select every email in your list, type "Control-A" on your Windows keyboard.  Selected messages are highlighted.

The next step is to go to the "Export tab and choose "DOCX" from the drop down list. This is the target format that our selected emails will be converted to. DOCX is compatible with Microsoft Office Word.

Select DOCX from the Export Tab

Finally, select the "Export" button and the emails will be converted.  When the process completes, locate your DOCX files and open them in Word.

Converted Email Message Opened in Microsoft Word 2016.

If you have any questions about converting Outlook emails to MS Word DOCX format, just post them below and we'll reply shortly. Thanks for reading and sharing!

Opening a Outlook .PST File WIthout Outlook

Happy Birthday, Microsoft Outlook!  Today marks the 19th anniversary of the release of Outlook 97, on January 16, 1997.  Outlook has come a long way in nineteen years. It has penetrated many corporate environments, unseating Lotus Notes in the process.   Billions of Outlook .pst and .ost files containing probably trillions of email messages have been created.

Until recently, if you needed access to your .pst, .ost or Outlook .msg email files, you had to have Outlook installed.  The last few years have seen a massive migration of email user to the cloud, as they want to access email on their mobile and tablet devices.  Gmail dominates email, and Outlook itself is running to Office 365 cloud services as quickly as it can.

This article looks at two different Outlook email viewers that can give you quick access to your email on Windows devices without the need to have Outlook installed.

Pst Viewer Lite

PstViewer Lite by Encryptomatic LLC is a simple and affordable viewer for opening Outlook .pst, .ost, .msg and .eml email files.  The accompanying video below shows how to install and use PstViewer Lite to open email files.

After installing PstViewer Lite, select the folder with your email files. The messages will be shown in the mail list.  Select a message to view it in the email viewing pane. For just $29.99 per license, PstViewer Lite is an affordable way to view your Outlook emails.

PstViewer Pro

PstViewer Pro is a higher end email viewer with bulk export features.  You can use PstViewer Pro to view email messages, search emails, and also convert them to PDF and other formats.

PstViewer Pro also reads Outlook .pst, .ost, .msg, .eml and soon .mbox files.  It is the single email viewer for opening files generated by many different email clients.

When converting email into files, PstViewer Pro can gives a Bates Stamp style name to the files it creates. For example, you could number the files sequentially behind a court case number.

PstViewer Pro will convert emails to PDF, MBOX, EML, JPG, TIF, BMP, CSV and other formats.

A free 15 day trial is available.

Email to PDF: How to Convert Email to PDF Files

The PDF Portable Document Format is an accessible way to share and preserve readable files.  PDF is perfect for e-books, contracts, documents, even for storing photos and drawings. In most instances, to save a document as a PDF file, one only needs to to go the file menu in the app and choose "Save as PDF."

Email client software typically has very limited email export capabilities. Most people who want to convert email to PDF will simply install a free PDF print driver and "print" the email to PDF.  Does this work? Sort of...

When its time to convert e-mail to PDF, especially in bulk, there are a work flow issues you should be aware of. While it is possible to use a standard PDF print driver to print an email message to a PDF document, most PDF software simply doesn't work well for email, because it was not designed for email.  Email will contain embedded graphics and images that can be difficult to render in a PDF document. It will inevitably have file attachments that your PDF print driver software would rather ignore than attempt to deal with. To make matters more difficult, email can be stored in different file formats, including .pst, .ost, .msg, .eml, .mbox, and more; a PDF print driver would require you install a software app capable of rendering each of these different email file formats.

Unless you are dealing with very simple email files, or just a few emails, you will find it difficult to difficult to process email into PDF files using standard PDF converter software.  PDF printer drivers are not well suited for bulk conversion, email with attachments, complex graphics, or documents that must be named a certain way.

PstViewer Pro may be a better choice for your project. PstViewer Pro was built for this purpose, and email-to-PDF conversion is a key part of its work flow.  It has the tools to help you efficiently work with email and pdf files, and is capable of reading virtually any email file format (pst, ost, eml, mbox, msg, winmail.dat, mht) without having additional software installed on your Windows device.

Export Email to PDF with PstViewer Pro

How to convert email to PDF with PstViewer Pro

After installing PstViewer Pro and selecting the folder with your email files, the messages will display in the mail list.

Select one or more email that you want to convert to PDF.  Next, from the Export tab, select one of the PDF capable export profiles in the drop down list.

Select the email-to-PDF export operation that best fits your project.

PstViewer Pro gives you several options for converting email to PDF.

1. Export with email attachments embedded as files within the PDF document, so they can be extracted later.

2. Attempt to convert the documents into the PDF image.  MessageExport can convert many common document and image files into the PDF document.

3. Convert the email to PDF, but extract file attachments to a folder location.

4. Convert email to the ISP 19005-1 PDF/A archiving standard. This format helps ensure accurate rendering of the email.

5. Convert multiple emails into a single large PDF file, with options to embed, extract or convert file attachments.

The email-to-Pdf capabilities that PstViewer Pro provides are a useful part of your email toolbox, and something you wouldn't expect to find in a Windows software package this affordable.

 

Click here for more information from Encryptomatic LLC about converting email to PDF.

If you have any questions, please post them in the comments below!

How to Import Email Messages to an Excel Spreadsheet

Ann P. called today with a question:
"Our company is involved in a lawsuit. The attorney wants my boss to review a large email set. He lives in Microsoft Excel and wants me to convert the emails to Excel for him.  How can I do this?"

PstViewer Pro Export Menu

Spreadsheets like Microsoft Excel are a common and useful way to organize numbers and data.  Once in a spreadsheet, it is easy to view, sort, organize, search, and manipulate the data.  Although there are probably better options for reviewing email, such as our PstViewer Pro application, we understand that converting email to use in a spreadsheet can be very useful.

Encryptomatic's PstViewer Pro email viewing software for Windows has the ability to convert selected email messages to CSV format which can easily be imported to Excel, Calc, and other spreadsheets.   The way it works is simple:  just select the email messages from the mail list, choose "CSV" from the export box, and click "Export."  You'll be asked to select a name and a folder for your CSV file.

Convert Email to CSV/Excel spreadsheet format.

When PstViewer Pro finishes with the export operation, you can now open your .CSV file in any spreadsheet app.

PstViewer Pro can export to CSV from Outlook .pst, .ost and .msg email files. It also supports .eml and soon MBOX to CSV export.

You can download a free trial of PstViewer Pro here.  If you have any questions, just posted them below int he comments.

Introducing PstViewer Pro

PstViewer Pro email viewer for Windows, main menu.

Welcome to the official blog for PstViewer Pro™, the premier Windows email viewing software app. This blog is operated by Encryptomatic®, the developers of PstViewer Pro.

We look forward to showing you how to manage and access your email content and answering any questions you have about how to use PstViewer Pro. Whether you have Outlook .pst, .ost and .msg files, or .mbox and .eml files,  PstViewer Pro can open them all.

Free Trial and Purchase information.

PstViewer Pro email viewer can be downloaded and run free of charge for 15 days. We want you to be certain it meets your needs. A single license costs us$69.99 and comes with an unconditional 30 day guarantee. Download the Free Trial

What is PstViewer Pro

PstViewer Pro is a Windows software tool used by people who work with email. It lets them view lots of different types of email formats, search email, and then convert it to useful image files like PDF, TIF and others. You can also export your email from any of the supported formats to text, CSV (Excel Spreadsheet), MBOX (Thunderbird).

That's a good start, but what else does PstViewer Pro do?

We have been listening to our customers for a decade. We've included features in PstViewer Pro that are not found in other software in this price class.  For example, when converting email to PDF, you can give the resulting files special names that mimic the Bates Stamp naming convention.  You can also create custom export profiles that can perform additional time saving tasks, such as naming, and copying the messages to a specific folder. It also reads recursived directories so you can search across multiple email files.

PstViewer Pro does most of its work based on settings in "export profiles." These profiles contain your preferences. You can create new profiles, delete them, or change them.

Editing export profiles lets you customize how PstViewer Pro works.

Email to PDF conversion is important to me

PstViewer Pro has many useful features for converting email to PDF.

Email to PDF conversion is important to many of our customers. That's why PstViewer Pro lets gives you different options for converting email and file attachments to PDF. For example, you can convert the email to pdf,  extract file attachments, embed email file attachments inside the PDF file, and even convert many common document and image files directly to the PDF image.  

A lot of people discover PstViewer Pro after trying to "print" an email to a free PDF printer driver, but then discovering that attachments are sometimes the most important part of the email. Printing a text email to a PDF printer might be useful in some situations, but PstViewer Pro users demand more flexibility in handing email file attachments.

Where can I learn more about PstViewer Pro?

 If haven't answered your questions, just post them below. We'll be glad to reply.  You can also visit the PstViewer Pro home page or call us with your questions. We answer the phone from 9 to 6 pm U.S. Central time. 1-651-815-4902 x2.